The pandemic has changed many things for people, especially when it comes to the realm of work. Some businesses have made the decision to go fully remote or pursue hybrid options with cheaper rentals serving as the main hub. This has, in turn, negated the need for a traditional office front.
Plenty of people are moving their things out of their offices at a much greater rate than in pre-pandemic times, and it’s become one of the ongoing headaches employers and employees deal with. If you’re looking to empty out an office, then the following tips are for you.
1. Plan Your Way Out
Moving an entire office is tricky – it’s not about emptying just one cubicle, but dozens, if not hundreds. There are a lot of documents, office supplies, and other sensitive materials you need to keep track of, and great haste makes great waste, as the famous saying goes. It does no one any good to forego the logistics, and it’s important to coordinate what you can ahead of time.
2. Rent a Vehicle
Having to drive your own office furniture and supplies to the new working space would be a logistical nightmare, therefore, we recommend SC Vehicle Hire to help make the work a lot more efficient and streamlined. This makes moving heavier equipment a breeze and is a smart tactic – as opposed to DIY-ing your way through the process.
3. Get a Project Manager
Moving an entire office is a project unto itself. So, it’s worth considering whether an existing employee can be assigned the role of project manager, or if you should hire a contractor to take on the role. This person would be able to handle the task from start to finish, which is incredibly helpful to anyone in a leadership role at a company. No one wants to have to deal with an office move in addition to managing their regular duties, and a project manager should be empowered to take on the work.
4. Deep Clean
Before leaving the old office, it helps to conduct a deep cleaning of the space. Moving an unorganized space is not only difficult but that lack of organization will naturally flourish in the new space, so you might as well nip it right in the bud. Also, a deep cleaning may even unearth different things like papers or office equipment you may have assumed were lost but were actually hiding in a very unorganized storage unit – this gives you a better idea of what your assets are.
5. Inform Employees
It really should be the first order of business, but employees should be notified of a potential move right out of the gate. Each person should feel responsible for gathering their things and organizing their own workspaces efficiently. This will help make things move fairly quickly.
6. Update Contact Information
Moving entails having to ensure that your contact information is updated properly everywhere, and on time. You don’t want to receive crucial packages and mail at the wrong address, so make sure that the office working hours information has been properly updated everywhere.
Moving an office is incredibly stressful, regardless of its size or how many people work at the company. It will take time and effort from everyone involved in the moving process. However, if you approach things feeling prepared and assign the appropriate tasks to the appropriate individuals, then things should move along smoothly.
